EU POPs Declaration Acceptance Criteria

IMPORTANT – These guidelines are for informational purposes only and do not constitute legal advice. This guide provides Assent’s standard checklist for reviewing inbound supplier declarations regarding compliance with the substance restriction requirements Annex I and/or Annex II of Regulation (EU) 2019/1021 (often called EU POPs). An acceptable declaration must:

  1. Be on company letterhead.
    • This indicates that the declaration is an official company communication of the employee making the declaration.
  2. Include the proper legislative reference, the actual title of the legislation the declaration is being produced to comply with: Annex I and/or Annex II of Regulation (EU) 2019/1021. Acceptable alternative names:
    • EU POPs.
    • EU Persistent Organic Pollutants.
  3. Reference the product(s), part(s), or material(s) covered by the declaration.
  4. Declare compliance status. either:
    • State that the product(s), part(s), or material(s) do not include any listed substances (at concentrations greater than the established limits, as applicable) or
    • State that the product(s), part(s), or material(s) do include listed substances (at concentrations greater than the established limits, as applicable) and identify the substance(s) creating non-compliance and the associated product(s), and include corresponding Exemption information in cases where the listed substance is used in a manner permitted under the EU POPs regulation.
  5. Be signed by an authorized individual.
    • Name, contact details, and position must be included.
  6. Be dated, and current.
    • Declarations are likely to be rejected if they are more than one year old.
    • If the declaration is not based on the current EU POPs substance list as of the date of the declaration, the declaration should also specifically identify which substance list was used.

Article is current as of 2021-12-20.

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