[GUIDE] EU WFD/SCIP SUPO REQUIRED FIELDS DEFINITION

A single article 

Refers to the lowest level article which cannot be broken down.(e.g. pure metal spring) 

You may use substances to produce things that have a special shape, surface or design. When the special shape, surface or design determines the function to a greater degree than the chemical composition, these are called articles under the legislation. Link

e.g

Article Name (indicator)

Name of finished product as placed onto the market.

Provide an appropriate name for the article or complex object. The name should be simple, clear and concise, but at the same time descriptive, of the specific article or complex object you are reporting (e.g. screw, blade, pencil sharpener, digital watch, engine, motorcycle).

(The name should be simple, clear and concise but descriptive. e.g nut, bolt, washer, resistor, capacitor, etc).

Primary Article ID

Primary article identifier type

Primary article identifier value

The Primary Article ID is required when an article is submitted into the SCIP Database. It can be any of the following:

• EAN (European Article Number)
• GTIN (Global Trade Item Number)
• UPC (Universal Product Code)
• JAN (Japanese Article Number)
• UDI (Unique Device Identification)
• ISBN (International Standard Book Number)
• Catalogue number
• Batch  number
• Part number / 
• Item number / 
• Reference number / Serial number / other
• Additional unique attributes with which to identify an article.

Provide a numerical or alphanumerical identifier of the article as such or complex object you are reporting. The primary article identifier (type and value) is key to manage the SCIP notifications as an essential requisite to identify the SCIP notification submitted for that article as such or complex object in the ECHA submission portal. The primary article identifier is composed of:

a) Type: This can be selected from a set of pre-defined picklist values (e.g. European Article Number - EAN, Universal Product Code - GPC, Global Trade Item Number - GTIN, catalogue number, part number) or defined freely using “other:” and

b) Value: Alphanumeric text assigned by duty holder (e.g. the EAN number) - that is, the number that’s associated with the value you previously selected. For example, if you selected part number… etc etc . For articles placed on the market for consumers, at least, if available, an identifier made available to them, e.g. European Article Number (EAN), needs to be provided in this field or in the “Other Article Identifier” field, in order to allow consumers to identify unequivocally the article as such or the complex object for which information is being submitted.

EAN (European Article Number): EAN enables the identification of an individual product in a specific form of packaging to a specific manufacturer. EAN appears on the product barcode.

If a product is a consumer product, the EAN number needs to be provided within either primary article or Other article identifier fields.

GTIN (Global Trade Item Number): Globally unique 14 digit code which enables the identification of  trade items, products, or services, developed by GS1.

UPC (Universal Product Code): UPC enables the identification of an individual product in a specific form of packaging to a specific manufacturer. UPC appears on the product barcode.

If a product is a consumer product, the EAN or UPC number needs to be provided within either primary article or Other article identifier fields.

JAN (Japanese Article Number): Japanese article numbering system which appears on the barcode of a product.

UDI (Unique Device Identification): Unique Identification applied to a medical device.

ISBN (International Standard Book Number): Unique identification related to published texts (books, magazines, journals, etc)

Catalogue number: Standard parts catalogue number used to identify an article.

Batch  number: Identification of an article manufacturing batch number identifying SVHC content to a specific manufacturing batch of articles.

Part number / Item number / Reference number / Serial number / other Additional unique attributes with which to identify an article.

Article Category

A TARIC code is designed to show the various rules applying to specific products when imported into the EU.

In the Assent Supplier Portal, we’ve broken out article categories into chapter groupings to permit users to search within a smaller subset of the complete list of article categories.  If you aren’t sure what category your article falls under, please review The Integrated Tariff of the European Union TARIC list. Or you can search the following two databases:

Select the ‘Article category’. The Article category is the way for you to provide the function or use of the article as such (with Candidate List substances) or complex object (incorporating such articles) that you are reporting from a harmonised list.

The appropriate article category (CN/TARIC code and description) is selected from a set of pre-defined values on a multi-select picklist, based on the integrated Tariff of the European Union – TARIC – list. The TARIC list incorporates the Combined Nomenclature (CN) codes and descriptions as set out in Annex I to Council Regulation (EEC) No 2658/87 and the specific TARIC subheadings. Additional information is available on ECHA website, namely on the SCIP webpage.

Select Category Group
Selectable list is available from ECHA.

Identify the EU Tariff  (TARIC) code for the article that is being reported. EU codes are the only accepted codes. 

Two ways to search (i) EU TARIC code database - enter a article name in the textual search and search, or;

(ii) Access Market database - set country or origin as non-eu (United States of America) and set country of destination to be an EU member state (Belgium), then type an article name in the product name field and click on Search button.

Production in European Union? 

This field is implemented to help ECHA identify the flow of Articles that contain the SVHCs from their country of origin. This data is being collected for statistical purposes only.

Indicate whether or not the article as such or complex object that you are reporting has been produced or assembled in the European Union.

Safe Use Instructions

If you select the checkbox “No need to provide safe use information beyond the identification of the Candidate List substance”, you confirm as a supplier of the selected article that exposure can be excluded at all life cycle stages of the article including recycling, disposal and foreseeable misuse by consumers. If you decide to provide Safe Use Instructions, please use the open text box field.

The identification of the Candidate List substance is sufficient to allow safe use of the article throughout the whole life cycle including service life, disassembly and waste/recycling stage.

Material or Mixture Category

Identification of how the SVHC arrived at an article.

Either a material category or a mixture category must be reported.

(i) was it in a material form  (metal, wood, plastic, etc), or; (ii) was it in a mixture form (sealant, adhesive, protective coating). 

Material Category

Select the material the article is made of (article matrix) where the Candidate List substance is present. 

Select the material the article is made of (article matrix) where the Candidate List substance is present. The list of materials categories is established by ECHA. The material category: i) allows the identification of the article (based on the material), e.g. office desk table tops have the same function and uses and can only be differentiated by the material they are made of (e.g. PVC plastic, borosilicate glass, wood); ii) allows waste operators to identify the material the article is made of and therefore letting them adapt or improve the management and treatment practices within the material based waste streams accordingly. Additional information and examples are available on ECHA website, namely on the SCIP webpage.

Additional Material Category

Material Data. Provide, when relevant, additional information on the material the article is made of (article matrix) where the Candidate List substance is present from a pre-defined list of characteristics or by including a relevant characteristic.

Provide, when relevant, additional information on the material the article is made of (article matrix) where the Candidate List substance is present from a pre-defined list of characteristics or by including a relevant characteristic. This field complements the ‘material category’ field in better describing the material that an article is made of.

Mixture Category (EUPCS)

Refers to the solid state material incorporated in articles as a result of using that category of mixture (e.g. adhesives, solders, coatings). Allows to identify where in the article the Candidate List substance is present.

Provide, when relevant, the identification of a mixture containing the Candidate List substance incorporated in the further processing step (e.g. coating) of an article or incorporated when joining or assembling two or more articles in a complex object (e.g. adhesive, solder), by selecting the mixture category from a pre-defined list - the European product categorisation system (EuPCS). The ‘mixture category’ refers to the solid state material incorporated in articles as a result of using that category of mixture (e.g. adhesives, solders, coatings). It may also be used for objects that are regarded as articles containing an integral substance/mixture (e.g. to refer to the liquid containing a Candidate List substance in a thermometer; to refer to the electrolyte containing a Candidate List substance in a battery). The mixture category allows to identify where in the article the Candidate List substance is present. Additional information and examples are available on ECHA website, namely on the SCIP webpage.

EUPCS: the European product categorisation system.